Job description
New Hope Indonesia, a leading name in the agribusiness sector, is seeking a dedicated and detail-oriented Admin Purchasing to join our team in Taman, Jawa Timur. In this pivotal role, you will be responsible for managing purchasing administration to ensure that all procurement documents are accurately processed and securely stored, supporting our day-to-day operations. If you are organized, proactive, and thrive in a fast-paced environment, this is an excellent opportunity to develop your career with a reputable company committed to excellence.
As an Admin Purchasing, you will work closely with suppliers, internal departments, and management to track purchasing orders and maintain essential documentation, both in digital and physical formats. We value professionals who combine strong administrative skills with a keen eye for detail and efficiency. Join us and contribute to the smooth operation of our procurement processes, ensuring our continuous growth and success.
Responsibility
- Handle the accurate input and maintenance of purchasing documents, both in soft and hard copies.
- Process purchase orders and monitor order status, delivery schedules, and supplier responses.
- Communicate with suppliers to confirm orders and resolve discrepancies.
- Coordinate with internal departments to fulfill purchasing requirements and maintain data integrity.
- Ensure proper filing and safekeeping of all purchasing records and documentation in compliance with company policies.
- Maintain updated supplier databases and assist in vendor evaluation processes.
- Support month-end reporting and purchasing reconciliations as required.
- Assist in any ad-hoc administrative tasks to support the procurement team as needed.
Qualification
- Diploma or Bachelor’s degree in Administration, Business, Supply Chain Management, or related field.
- Minimum 1 year of experience in purchasing administration or similar roles is preferred.
- Proficient in Microsoft Office (Excel, Word, Outlook) and familiar with procurement management systems.
- Excellent organizational and problem-solving skills with high attention to detail.
- Good verbal and written communication skills in Bahasa Indonesia; proficiency in English is a plus.
- Ability to handle multiple tasks and work efficiently in a fast-paced environment.
- Trustworthy, reliable, and able to maintain confidentiality of sensitive information.
- Strong team player and able to work independently with minimal supervision.