Job description
Join a leading archival services provider focused on digital preservation and responsible records management. Based in New York City, this role offers the chance to impact how institutions safeguard their most valuable information for generations.
We seek a meticulous Archiving Specialist who thrives in fast-paced environments, loves solving complex indexing challenges, and champions data governance across physical and digital collections.
Responsibility
- Manage the lifecycle of physical and digital records, including intake, appraisal, classification, and deaccessioning.
- Design and implement taxonomies, metadata schemas, and classification standards to improve retrieval and preservation.
- Oversee digitization workflows, OCR/text extraction, and quality control for scanned assets.
- Coordinate with IT and content teams to ensure long-term digital preservation using appropriate formats and backups.
- Maintain compliance with relevant regulations (e.g., privacy, records retention, and access controls).
- Prepare and verify archival metadata for search interfaces and repositories; support user access requests.
- Mentor junior staff and contribute to process improvements and best-practice documentation.
Qualification
- Bachelor's degree in Library Science, Archives, Information Management, or a related field (or equivalent experience).
- 3+ years in an archival, records management, or digital preservation role.
- Strong understanding of metadata standards (MARC, Dublin Core, PREMIS) and taxonomies.
- Experience with digital repositories and preservation tools (e.g., DSpace, Archivematica, or similar).
- Proficiency with data governance, privacy considerations, and retention schedules.
- Excellent organizational, research, and problem-solving skills with meticulous attention to detail.
- Technical comfort with digital asset management systems, scripting basics, and QA processes.
- Strong written and verbal communication; ability to collaborate with cross-functional teams.