Job description
Join a leading healthcare organization as an Assistant Company Secretary and accelerate your career in corporate secretarial excellence. In this role, you will partner with the Company Secretary to uphold statutory compliance, governance, and effective board administration for a Malaysia-based group. You’ll be immersed in a fast-paced environment that values accuracy, integrity, and professional growth. The position offers competitive compensation, structured professional development, and flexible working arrangements to support work-life balance while delivering exceptional governance standards.
Responsibility
- Support day-to-day corporate secretarial duties and assist the Company Secretary in delivering governance services
- Maintain statutory registers and ensure timely corporate filings with regulatory authorities (SSM and related bodies)
- Prepare board and committee meeting materials, draft minutes, resolutions, and follow-up actions
- Coordinate share registries, share transfers, and related documentation with accuracy and confidentiality
- Monitor regulatory changes and ensure ongoing compliance with Companies Act 2016 and other applicable laws
- Assist in governance processes, risk management, and internal control documentation
- Collaborate with internal stakeholders and external regulators to ensure timely and accurate reporting
Qualification
- Diploma or Degree in Law, Corporate Secretarial, Business Administration, or a related field
- 1-3 years of relevant experience in corporate secretarial or administration
- Solid understanding of Companies Act 2016 and basic knowledge of Bursa Malaysia requirements (if applicable)
- Strong organizational skills with the ability to manage multiple tasks and deadlines
- Proficiency in MS Office and common secretarial software; high level of data privacy and discretion
- Excellent communication skills in English and Malay; attention to detail and accuracy
- Ability to work independently as well as in a team, displaying professionalism and integrity
- Willingness to learn and adapt in a dynamic corporate environment