Job description
Join Luminary Events & Experiences, a premier full-service events agency that crafts immersive corporate, cultural, and social gatherings. Weâre seeking an experienced Event Manager to lead end-to-end planning, vendor orchestration, and on-site execution across high-profile events in the New York area.
In this role, youâll partner with stakeholders to translate objectives into exceptional guest experiences, manage cross-functional teams, and maintain budgets and timelines. If youâre a detail-oriented leader who thrives in fast-paced environments and loves creating memorable moments, this is your next career milestone.
Responsibility
- Lead end-to-end event planning from concept through execution for 20â40+ events annually.
- Develop detailed project plans, budgets, timelines, and risk mitigation strategies.
- Source, negotiate, and manage vendors, venues, entertainment, and service partners.
- Coordinate on-site logistics, registration, AV, staging, signage, and experiential elements.
- Collaborate with clients and internal teams to align objectives and deliverables.
- Ensure excellent attendee experience, accessibility, and safety compliance.
- Track and report KPIs, post-event debriefs, and continuous improvement actions.
- Mentor junior team members and foster a high-performance event culture.
Qualification
- 5+ years in event management with a track record of successful corporate events or large-scale conferences.
- Proven ability to manage budgets up to $1M+ and maintain profitability.
- Strong vendor negotiation, contract, and procurement skills.
- Exceptional organizational, communication, and client-facing abilities.
- Experience with event tech platforms (Registration, CRM, email marketing) and AV/staging coordination.
- Ability to travel locally for events and manage on-site teams.
- Problem-solving mindset with a calm, proactive approach under pressure.
- Bachelorâs degree in Hospitality, Marketing, Communications, or related field preferred.