Job description
We are seeking a proactive Executive Secretary to join our dynamic team in London. The ideal candidate will support senior management with calendar management, travel coordination, and professional document preparation. This role combines administrative excellence with strong communication and organizational skills, contributing to smooth day-to-day operations and high-level executive support.
At Sterling Gate Solutions, you will play a pivotal role in maintaining efficient office workflows, coordinating cross-functional communications, and ensuring confidential information is handled with discretion.
Responsibility
- Manage complex calendars for senior executives, schedule meetings, and coordinate reminders.
- Prepare and format correspondence, reports, presentations, and meeting materials.
- Coordinate internal and external meetings, agendas, minutes, and action items.
- Organize travel arrangements, itineraries, and expense reporting.
- Maintain organized filing systems, document control, and records management.
- Serve as point of contact for internal teams and external stakeholders; screen calls and inquiries.
- Support event planning and logistics for board and client meetings.
Qualification
- Proven experience as an executive secretary or senior administrative assistant (3+ years).
- Excellent written and verbal communication with strong attention to detail.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Strong calendar management and travel coordination abilities.
- Discretion with confidential information and professional demeanor.
- Ability to multitask, prioritize, and meet tight deadlines in a fast-paced environment.
- Bachelor's degree in Business Administration or related field preferred.