Job description
Join a leading professional services firm in New York City as a Secretary / Administrative Assistant. This role provides essential support to executives, teams, and clients, ensuring smooth operations in a fast paced environment.
We seek a detail oriented, proactive professional with stellar communication, calendar management, and document handling skills. If you excel at organizing complex schedules, coordinating meetings across time zones, and delivering polished correspondence, this could be your next career move.
Responsibility
- Manage executives' calendars, scheduling, and meeting logistics across multiple time zones.
- Prepare, format, and edit correspondence, reports, and presentations with a high degree of accuracy.
- Coordinate travel arrangements, itineraries, and expense reporting.
- Maintain organized digital and physical filing systems, records, and office supplies.
- Liaise with clients, vendors, and internal teams to ensure clear communication and timely responses.
- Answer, screen, and direct calls; handle mail and inquiries with professionalism and discretion.
- Support onboarding, event logistics, and ad hoc administrative projects.
Qualification
- 2+ years of secretarial or administrative support experience in a corporate environment.
- Proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint) and common collaboration tools.
- Excellent written and verbal communication skills with strong proofreading ability.
- Exceptional organizational skills, attention to detail, and ability to multitask in a fast paced setting.
- Strong sense of discretion and ability to handle confidential information.
- Self motivated, proactive, and capable of working independently and as part of a team.
- Customer service oriented with a professional and courteous demeanor.