Job description
Join PT PHOENIX GLOBAL LOGISTIK as a Mandarin Translator & Administrative Specialist in our Jakarta office. We are seeking a proactive, detail-oriented fresh graduate with strong Mandarin proficiency (HSK 5) to bridge language gaps between Indonesian teams and Chinese colleagues. This role blends language support with essential administrative duties to help our logistics operations run smoothly and efficiently.
As a bilingual administrative professional, you will translate and interpret for meetings, translate documents, and assist in training Indonesian staff to communicate effectively with Chinese counterparts. You will also support day-to-day administrative tasks such as data entry, scheduling, and records management, ensuring accuracy and confidentiality. This is a fantastic opportunity to learn about international trade, freight forwarding, and customs documentation while developing your language and project-management skills in a dynamic logistics environment.
We value curiosity, reliability, and a collaborative mindset. You will work closely with procurement, operations, sales, and HR teams to support cross-functional projects and client communications. This position is ideal for someone who is passionate about languages, eager to learn, and ready to grow within a fast-paced logistics setting. We encourage fresh graduates to apply and are committed to providing training and mentorship to help you advance.
What you’ll do on a day-to-day basis includes:
The role is designed to develop your bilingual capabilities while contributing to operational excellence across our teams, ensuring smooth communication and efficient administrative workflows.
Responsibility
- Provide accurate Mandarin-English and Indonesian translations for operations, procurement, sales, and HR teams.
- Interpret during meetings, conference calls, and site visits to facilitate cross-cultural communication.
- Translate documents, emails, contracts, and standard operating procedures; maintain a bilingual glossary and style guide.
- Assist in onboarding and training Indonesian staff to interact with Chinese colleagues; support language workshops.
- Support administrative tasks including data entry, filing, calendar management, and documentation control.
- Coordinate with suppliers and clients to schedule deliveries and respond to inquiries in Mandarin and Indonesian.
- Ensure accuracy and confidentiality of sensitive information; contribute to process improvements in translation workflows.
- Collaborate with internal teams to support logistics operations and reporting.
Qualification
- Fresh graduates encouraged to apply; degree in languages, international relations, business, or related field.
- Proficient in Mandarin with HSK 5 or equivalent; strong written and spoken Mandarin; fluent Indonesian; English is a plus.
- Excellent communication, listening, and intercultural skills; ability to translate in fast-paced environments.
- Strong attention to detail; reliable, organized, and capable of meeting deadlines.
- Proficient in MS Office; familiarity with translation tools or CAT tools is a plus; ability to manage basic data entry tasks.
- Willingness to learn about logistics, freight forwarding, and cross-border communications.
- Team player with a proactive attitude and a customer-service mindset.