Job description
Private Advertiser is actively seeking a highly strategic and hands-on Senior Executive Assistant to provide comprehensive support to the CEO and COO. This role is ideal for an exceptional organizer who can manage complex priorities, protect executive time, and act as a trusted partner in a fast-paced environment.
\n\nBased in Makati City, Metro Manila, the successful candidate will partner with the executive leadership team to drive operational efficiency, coordinate cross-functional initiatives, and ensure seamless execution of key priorities. The position blends high-level calendar management, proactive problem solving, and discreet handling of confidential information.
\n\nKey responsibilities include calendar and email management, meeting coordination, travel arrangements, board materials preparation, and strategic project support. As a strategic partner, you will streamline processes, oversee special projects, and serve as a polished liaison with internal teams, investors, clients, and vendors. We value initiative, strong communication, and a proactive approach to anticipate needs and mitigate risks.
\n\nWe offer a competitive compensation package, opportunities for growth, and a collaborative work culture. If you are a results-driven professional with exceptional judgment, impeccable attention to detail, and the ability to thrive under pressure, we would like to hear from you.
Responsibility
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- Manage and optimize the CEO and COO calendars, scheduling internal and external meetings with precision and proactive prioritization. \n
- Coordinate communications, screen emails, messages, and calls to ensure timely and appropriate responses. \n
- Plan and organize high-impact meetings, offsites, and board materials, including agendas, decks, and minutes. \n
- Lead travel arrangements and itineraries for executives, including accommodations, logistics, and expense reconciliations. \n
- Oversee special projects and cross-functional initiatives, tracking progress and delivering executive-ready updates. \n
- Serve as a trusted liaison to internal teams, clients, investors, vendors, and partners with professional diplomacy and discretion. \n
- Identify process improvements, streamline administrative workflows, and support budgeting and expense management as needed. \n
Qualification
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- Bachelor's degree in Business, Communications, or a related field; advanced degree preferred. \n
- 5-8+ years of experience supporting C-suite executives, preferably in a fast-paced, multinational environment. \n
- Exceptional written and verbal communication, interpersonal skills, and professional presence. \n
- Demonstrated discretion and trust when handling confidential information and sensitive matters. \n
- Proficiency with productivity tools (Microsoft 365 / Google Workspace), calendar administration, and basic project management. \n
- Strong organizational skills, with the ability to manage multiple priorities and meet tight deadlines. \n
- Proactive problem solver, self-starter, and collaborative team player who thrives under pressure. \n