Job description
Colform Group is seeking a proactive and detail-oriented Admin Assistant to join our Kota Kinabalu team. This pivotal role provides essential administrative support across daily office operations, enabling smooth workflows and enabling colleagues to focus on core business activities. You will be the friendly first point of contact for visitors and calls, manage schedules, handle correspondence, and maintain orderly records in a fast-paced environment. If you excel in organization, communication, and teamwork, this is a great opportunity to contribute to a growing organization while advancing your career in administration.
What you will do:
- Greet visitors, answer and direct phone calls, and manage general inquiries with a professional and courteous attitude.
- Coordinate meeting schedules, manage calendars, and assist with travel arrangements as needed.
- Prepare, format, and file routine documents, reports, and correspondence with high accuracy.
- Maintain organized electronic and physical filing systems, ensuring data integrity and confidentiality.
- Support procurement activities, vendor communications, and basic office supply management.
- Assist HR-related onboarding tasks and maintain employee records in compliance with company policy.
- Assist in preparing monthly reports, presentations, and internal communications to support team goals.
- Collaborate with colleagues to improve office processes and create a positive, productive work environment.
We offer a supportive team culture, opportunities for growth, and a competitive salary aligned with market standards in Sabah. If you are meticulous, reliable, and ready to contribute to a dynamic organization, apply today.
Responsibility
- Greet visitors, answer calls, and direct inquiries in a professional manner.
- Manage calendars, schedule meetings, and coordinate travel arrangements.
- Prepare and format documents, reports, and correspondence with attention to detail.
- Maintain filing systems (digital and physical) and manage data entry tasks with accuracy.
- Support procurement, order office supplies, and liaise with vendors.
- Assist HR tasks such as onboarding documentation and record keeping.
- Support project and team administrative needs, including reporting and internal communications.
- Contribute to improving office processes and maintaining a positive work environment.
Qualification
- Minimum high school diploma; diploma in business administration or related field is a plus.
- 1+ year of administrative or receptionist experience preferred.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and basic computer skills.
- Strong written and verbal communication skills in English; Bahasa Malaysia is a plus.
- Excellent organizational and time-management abilities with keen attention to detail.
- Ability to handle confidential information with integrity.
- Positive attitude, reliability, and ability to work well in a team.