Job description
Join Jingxing Paper as an Admin Clerk / Assistant and play a vital role in keeping our daily operations running smoothly. Based in Banting, Selangor, this full-time position offers you an opportunity to contribute to the efficiency of our production and administrative teams while building a long-term career in a dynamic manufacturing environment. We value precision, reliability, and proactive service for both internal colleagues and external partners.
As a member of the admin team, you will provide essential administrative and operational support, ensuring accurate documentation, timely reporting, and smooth daily tasks. You will handle data entry, filing, and records management, coordinate cross-department communications, and help maintain compliance with internal SOPs. Your attention to detail will enable better inventory control, faster response times, and improved process visibility across functions.
We are looking for a proactive, organized professional who communicates well, manages competing priorities, and thrives in a fast-paced setting. If you enjoy working with people, are comfortable with routine tasks, and take pride in delivering high-quality administrative services, you will fit well into our office culture at Jingxing Paper. We offer a supportive team environment, opportunities for growth, and a stable, full-time role within a respected local manufacturer.
Responsibility
- Perform general administrative duties including data entry, filing, scanning, and document management.
- Prepare, format, and file reports, correspondence, and internal communications with high accuracy.
- Maintain organized filing systems (digital and physical) and ensure data integrity across databases.
- Coordinate meetings, manage calendars, and arrange travel and logistics as needed.
- Answer and route incoming calls and emails, providing professional and timely assistance to internal and external stakeholders.
- Support day-to-day office operations, including inventory of office supplies and equipment maintenance.
- Collaborate with production, logistics, and finance teams to support operational tasks and reporting requirements.
- Assist with basic accounts payable/receivable tasks or invoicing where required, ensuring timely processing and documentation.
Qualification
- Diploma or equivalent with 1-2 years of administrative experience; fresh graduates considered for strong potential.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable with basic IT tools.
- Excellent written and verbal communication in English and Malay; strong customer-service orientation.
- Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
- Attention to detail, accuracy, and a proactive problem-solver attitude.
- Knowledge of document management and filing systems; familiarity with SOPs and data privacy best practices.
- A team player with a positive attitude and willingness to learn in a manufacturing environment.