Job description
Northwind Digital Archives is seeking a detail-driven Archiving Specialist to lead the intake, preservation, and governance of digital and physical assets. You will collaborate with cross-functional teams to design taxonomies, implement metadata standards, and ensure long-term accessibility of critical information.
In this role, you’ll manage archival workflows, perform quality control on metadata, and contribute to policy development for information governance. The ideal candidate combines meticulous organizational skills with practical tech know-how in DAM, CMS, or repository platforms.
What we offer: competitive salary, hybrid schedule, professional growth, and a mission to safeguard cultural and business assets.
Responsibility
- Lead the intake, appraisal, and classification of archival materials, ensuring consistent metadata and provenance.
- Design and maintain taxonomies, controlled vocabularies, and preservation metadata in alignment with standards (e.g., Dublin Core, PREMIS).
- Oversee digital asset management and physical archive workflows, including accessioning, shelving, and auditing.
- Collaborate with IT, legal, and business units to enforce information governance and compliance requirements.
- Develop and implement retention schedules, disposition workflows, and asset migration plans.
- Perform quality assurance on catalogs and search interfaces to optimize retrieval and user access.
- Provide training and support to staff on archiving processes, tools, and best practices.
- Contribute to cross-functional projects, vendor evaluations, and repository upgrades.
Qualification
- Bachelor’s degree in Library Science, Information Management, Computer Science, or related field; Master’s preferred.
- 2+ years of experience in archival work, records management, or digital preservation.
- Strong understanding of metadata standards (Dublin Core, METS, PREMIS) and taxonomy design.
- Experience with digital repositories, DAM systems, CMS, or archival software (e.g., Archivematica, Islandora, CONTENTdm).
- Proficiency with database querying and basic scripting (SQL, Python) to support metadata processing.
- Excellent organizational, problem-solving, and communication skills.
- Knowledge of retention schedules, legal holds, and information governance best practices.