Job description
We are seeking a detail oriented Archiving Specialist to join our Seattle team. In this role, you will manage digital preservation, physical archives, and metadata driven discovery for government, corporate, and academic clients. You will design archival workflows, implement retention and access policies, and ensure long term accessibility of assets.
As a member of our Records & Digital Preservation unit, you will collaborate with librarians, IT staff, and data stewards to safeguard valuable materials. You will leverage industry standards, participate in audits, and drive process improvements to scale archival operations.
Responsibility
- Develop and implement digital preservation strategies and retention schedules.
- Catalog, describe, and arrange archival collections using metadata standards and controlled vocabularies.
- Manage ingestion, migration, and integrity checks of digital assets in archival platforms such as Preservica and ArchivesSpace.
- Maintain and refine taxonomies and authority files to improve discoverability and access control.
- Monitor data quality, perform quality assurance, and support disaster recovery planning and testing.
- Collaborate with librarians, IT teams, and data stewards to ensure policy compliance across departments.
- Prepare audit ready documentation and create dashboards to report asset status, access restrictions, and preservation activities.
Qualification
- Bachelor's degree in Library Science, Archives, Information Management, or a related field; Master's preferred.
- 3+ years of hands-on experience in archives or records management, with digital preservation exposure.
- Experience with metadata standards such as Dublin Core and PREMIS; familiarity with controlled vocabularies.
- Proficiency with archival software (ArchivesSpace, Preservica, AtoM) and basic database skills (SQL); coding in Python is a plus.
- Strong organizational skills, meticulous attention to detail, and ability to manage multiple priorities.
- Knowledge of legal and regulatory requirements related to records retention and privacy.
- Excellent written and verbal communication skills; ability to train staff and support end users.
- Commitment to standards of accessibility, digital preservation ethics, and continuous process improvement.