Job description
Penbrothers is seeking a meticulous European Accounts Payable Specialist to join our growing finance team in Makati. In this role, you will manage end-to-end accounts payable processes for European vendors, ensuring accurate and timely payments while upholding internal controls and compliance standards. You will report to the Accounts Payable Manager and partner with cross-functional teams to optimize AP workflows and improve vendor relationships.
Key responsibilities include processing invoices, ensuring proper PO matching, coding to GL accounts, and handling cross-border payments with attention to currency exchange and VAT rules for Europe. You will maintain vendor master data, resolve discrepancies, and drive process improvements through automation and best practices. You will support month-end close activities, assist with audit requests, and help enforce SOX-like controls within a global outsourcing environment.
We are looking for a proactive communicator who can liaise with European suppliers and internal stakeholders, manage multiple tasks in a fast-paced setting, and deliver accurate financial data on time. If you are detail-oriented, have a solid understanding of AP lifecycle, and wish to grow your career with a dynamic outsourcing firm, we want to hear from you.
Responsibility
- Process end-to-end Accounts Payable for European suppliers, ensuring accuracy and timeliness.
- Review, code, and validate invoices against purchase orders and contracts; resolve discrepancies.
- Manage multi-currency payments, bank transfers, and foreign exchange considerations for EU vendors.
- Maintain and clean vendor master data; ensure VAT and tax compliance for European entities.
- Support month-end close procedures and provide reconciliations for AP sub-ledger.
- Collaborate with procurement, legal, and finance teams to optimize AP processes and payment timelines.
- Assist internal and external auditors with requested documentation; uphold internal controls and SOX-like processes.
Qualification
- Bachelor's degree in Accounting, Finance, or a related field.
- 2+ years of accounts payable experience, preferably in an outsourcing/BPO environment handling European clients.
- Strong knowledge of VAT, cross-border payments, and multi-currency transactions.
- Experience with ERP systems (SAP, Oracle, NetSuite) and advanced Excel skills.
- Excellent attention to detail, time management, and communication skills.
- Ability to work independently and in a collaborative, fast-paced team.