Job description
We are seeking a detail-oriented Sales Administration & Accounts Receivable professional to join Lombok Gandaria, a forward-thinking team committed to accurate sales data and reliable financial reporting. This role blends frontline sales support with critical AR responsibilities to ensure precise order processing, timely invoicing, and robust data integrity across systems.
As the Sales Admin & AR, you will serve as the backbone of daily sales operations, coordinating with the Sales, Operations, and Finance teams to ensure orders are entered accurately, customers are billed promptly, and payments are tracked effectively. You will routinely generate and reconcile invoices, monitor accounts receivable aging, and communicate with customers to resolve billing inquiries. You will also prepare and analyze periodic sales and AR reports, supporting management decisions and cash flow optimization.
The ideal candidate is highly organized, detail-oriented, and proficient with spreadsheet tools and basic ERP/CRM systems. Excellent communication skills, a proactive mindset, and the ability to work cross-functionally are essential for success in this role. This position offers growth opportunities within a growing organization and a competitive monthly salary in line with the local market in Sleman, DI Yogyakarta.
Responsibility
- Process and validate sales orders, quotes, and contracts to ensure accuracy and timely fulfillment.
- Maintain and update customer and product data within CRM/ERP systems.
- Prepare, issue, and reconcile invoices and payment receipts; coordinate with customers on billing inquiries.
- Monitor accounts receivable aging and assist with collections as needed.
- Generate regular sales and AR reports; provide insights to sales and finance teams.
- Support month-end close and reconciliation processes; ensure data integrity and compliance.
- Coordinate with Sales, Operations, and Finance to align on order status, delivery, and fulfillment.
- Assist with data entry, filing, and records management to support audit readiness.
Qualification
- Minimum diploma or bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- 2+ years of experience in sales administration, order processing, or accounts receivable.
- Strong attention to detail, data accuracy, and numerical proficiency.
- Proficiency with Microsoft Excel; familiarity with ERP/CRM systems (e.g., SAP, Xero, QuickBooks, or similar).
- Excellent written and verbal communication; ability to work cross-functionally with internal teams and external customers.
- Good time management, multitasking, and ability to meet deadlines in a fast-paced environment.
- Basic understanding of financial reporting and month-end close processes.