Job description
Axisoft (Singapore) Pte. Ltd. is seeking a proactive and detail oriented Admin Assistant to join our dynamic team in the East Region. This role is perfect for someone who thrives in a fast paced environment and enjoys providing comprehensive administrative and sales support to help the business run smoothly. You will be the backbone of daily office operations, ensuring accuracy in contracts, reports, and communications, while delivering exceptional service to internal teams and external stakeholders.
As the Admin Assistant, you will contribute to operational excellence by coordinating administrative tasks, supporting the sales process, and maintaining organized records. Your attention to detail will help optimise contract handling, reporting, and office workflows, enabling our teams to deliver results efficiently. If you are organized, reliable, and capable of managing multiple priorities with a positive attitude, we would love to hear from you.
Join Axisoft and enjoy a collaborative, tech-enabled environment that values initiative, growth, and customer focus. This is an excellent opportunity to build foundational skills in administration and sales support while contributing to a growing organization in Singapore.
Responsibility
- Handle daily administrative tasks including document filing, data entry, and record keeping to support sales and operations.
- Assist with contract preparation, review, and management to ensure accuracy and compliance.
- Provide sales support such as generating quotes, processing orders, and tracking deliveries.
- Coordinate calendars, meetings, and travel arrangements for team members as needed.
- Prepare regular reports, dashboards, and office operations metrics to inform decision making.
- Manage vendor communications, procurement, and office supplies to maintain a well stocked, efficient workspace.
- Maintain organized digital and physical filing systems and ensure data integrity across systems.
- Support onboarding and logistics for new hires and internal projects as required.
Qualification
- Diploma or degree in business administration, management, or related field preferred.
- 1-2 years of administrative, clerical, or sales support experience.
- Proficiency in MS Office (Word, Excel, PowerPoint) and comfort with basic CRM/ERP tools.
- Strong written and verbal communication, with excellent attention to detail and organizational skills.
- Ability to multitask, meet deadlines, and handle confidential information discreetly.
- Proactive problem-solver with the ability to work independently and as part of a team.
- Fluent in English; additional languages are a plus.