Job description
Beauty World Indonesia is seeking an organized and proactive Admin National Sales to join our Jakarta based team. This role provides essential administrative support to the national sales function, enabling the sales team to focus on building strong relationships with retailers and distributors across Indonesia.
Your day to day responsibilities include processing sales orders and quotations, coordinating order fulfillment, and maintaining accurate customer records in our CRM. You will prepare and submit invoices, track payments, and ensure timely communication with internal teams and external partners. You will also help schedule meetings, travel arrangements, and events, and assist in the preparation of sales reports and performance dashboards for regional leaders.
To be successful, you should be detail oriented, proactive, and comfortable working in a fast paced environment. A strong command of MS Office or Google Workspace, good written and spoken Indonesian and English, and a professional, friendly demeanor are essential. This is a great opportunity to grow with a leading cosmetics company and contribute to the success of our sales organization.
Beauty World Indonesia values talent and provides a collaborative work environment, competitive compensation, and opportunities for professional development. You will have access to training, mentorship, and a clear path for career growth within our expanding sales team.
Responsibility
- Provide comprehensive administrative support to the national sales team to ensure smooth daily operations.
- Process sales orders, quotations, and invoices while maintaining accurate records in the CRM.
- Coordinate order fulfillment, inventory management, and logistics with internal teams and partners.
- Prepare regular sales reports, dashboards, and performance updates for regional leadership.
- Schedule meetings, travel, and events and manage calendars for sales executives.
- Handle customer inquiries and communications with professionalism and timely responses.
- Support marketing and product launches by organizing documentation and coordinating cross functional tasks.
Qualification
- Diploma or Bachelor degree in business administration, commerce or related field.
- 2 plus years of experience in administrative support or sales support role.
- Proficiency in Microsoft Office and or Google Workspace; experience with CRM software is a plus.
- Excellent written and spoken Indonesian and English; strong communication and interpersonal skills.
- Strong attention to detail and ability to manage multiple tasks and meet deadlines.
- Team oriented, proactive, and able to work independently in a fast paced environment.
- Familiarity with sales processes, order management and basic accounting concepts is beneficial.