Job description
Iwence Incorporated is seeking a diligent Administrative Assistant to join our fast-paced team in Makati. You will report to the administrative lead or office manager, delivering daily updates, documenting accomplishments, and surfacing any issues that may impact productivity or client service. This role is ideal for highly organized individuals who take ownership of administrative tasks and are committed to accuracy and discretion.
As an Administrative Assistant, you will be the first point of contact for internal teams and external partners, provide essential support to keep operations running smoothly, and help maintain a professional, welcoming office environment. You will collaborate with cross-functional colleagues to ensure calendars are managed, documents are prepared, and records are up to date. Your proactive communication and attention to detail will help the team focus on delivering high-quality results for our clients.
Key responsibilities include managing scheduling and meeting logistics, preparing reports, handling correspondence, coordinating travel arrangements, maintaining filing and records, and assisting with office supply management. You will also assist with data entry, basic bookkeeping assistance, and vendor communications as needed. We value proactive problem-solvers who can adapt to changing priorities with a positive, can-do attitude.
We offer a competitive salary in the local market, a dynamic team culture, and opportunities for growth within a growing company. If you are organized, reliable, and service-oriented, we would love to hear from you.
Responsibility
- Manage daily administrative tasks and communicate updates to the admin lead.
- Schedule and coordinate calendars, meetings, and travel arrangements.
- Prepare reports, correspondences, and presentations; maintain filing systems.
- Handle communications: phone calls, emails, and inquiries; triage and route appropriately.
- Organize meetings: logistics, booking rooms, equipment, and catering.
- Maintain accurate records and data entry; ensure confidentiality.
- Support office operations, including supply management, vendor liaison, and basic bookkeeping tasks.
Qualification
- High school diploma or bachelor's degree; 1-2 years of admin experience preferred.
- Proven experience as Administrative Assistant or similar role.
- Proficient in MS Office and Google Workspace; comfortable with database systems.
- Strong organizational, time-management, and multitasking abilities.
- Excellent written and verbal communication; professional demeanor.
- Ability to handle sensitive information with discretion and confidentiality.
- Proactive, solution-oriented, and team-focused mindset.
- Knowledge of basic bookkeeping or vendor management is a plus.