Job description
Private Advertiser is seeking a motivated Administrative Assistant II to join our team in the Ilocos Region. This full-time role provides essential administrative support to ensure smooth office operations and a high level of service across departments. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional organizational skills, and communicates clearly with colleagues, vendors, and visitors.
As an Administrative Assistant II, you will help maintain efficient workflows, manage information flow, and assist senior staff with day-to-day tasks. This position offers opportunities for professional growth in a professional, results-driven environment with a commitment to accuracy, confidentiality, and service quality.
Key responsibilities include calendar management, meeting coordination, data entry, document control, and front desk support. You will collaborate with multiple teams to prepare routine reports, handle correspondence, and coordinate the procurement of office supplies. A proactive mindset and attention to detail will help you contribute to a well-organized and productive office.
In this role, you will also support human resources onboarding tasks, track expenses, and maintain orderly filing systems. You will interact with internal stakeholders and external partners, ensuring timely responses and professional communication. Our team values reliability, initiative, and a collaborative spirit, and we offer a supportive environment designed to help you grow your administrative career in the Philippines.
Responsibility
- Provide comprehensive administrative support to the team, including calendar management, meeting coordination, and travel arrangements.
- Manage and organize physical and electronic filing systems, correspondence, and documentation with a focus on accuracy and confidentiality.
- Perform data entry and database maintenance to ensure up-to-date records across multiple platforms.
- Greet visitors, answer phone calls, respond to emails, and route inquiries to the appropriate department with professionalism.
- Prepare routine reports, draft communications, and assist with basic scheduling of events and training sessions.
- Monitor office supplies and coordinate procurement with vendors to maintain smooth operations.
- Support cross-functional teams with project coordination, expense tracking, and other administrative tasks as needed.
Qualification
- Diploma or bachelor’s degree in business administration, communications, or a related field, or equivalent practical experience.
- Proven experience in administrative support within a busy office environment (2+ years preferred).
- Strong proficiency in Microsoft Office (Word, Excel, Outlook) and basic data-entry skills.
- Excellent organizational and time-management abilities with meticulous attention to detail.
- Strong written and verbal communication skills and professional phone etiquette.
- Ability to handle confidential information with discretion and maintain a professional attitude under pressure.