Job description
AF Energy Centre Enterprise is seeking a proactive Administrative Assistant to join our Office & Operations team in Krubong, Melaka. This full-time opportunity offers a clear path to contribute to the efficiency of daily administration, document management, and smooth office operations in a fast-paced environment. Immediate start is available for the right candidate.
As a key member of our administrative team, you will help maintain orderly and efficient office processes, manage incoming and outgoing communications, and support the operations team with essential tasks. You will be the reliable backbone for data entry, filing, scheduling, and customer service, ensuring accuracy and timeliness across all activities. This role is ideal for someone who enjoys staying organized, taking initiative, and collaborating with colleagues to deliver results.
Your responsibilities will include managing front desk activities, coordinating calendars, preparing documents, and assisting with procurement and vendor coordination. You will contribute to monthly reports and help ensure compliance with company policies and data protection practices. The position offers opportunities for professional growth within administration and operations, in a dynamic and supportive work environment.
Join a team that values accuracy, reliability, and proactive problem-solving. We offer a competitive starting salary within the stated range, a stable full-time role in Melaka, and a pathway to advance your career in administration and operations. If you are ready to make an impact and grow with us, we encourage you to apply today.
Responsibility
- Serve as the first point of contact for visitors and callers, directing inquiries to the appropriate team members
- Perform general administrative duties including data entry, filing, scanning, and document management
- Coordinate calendars, schedule meetings, and arrange logistics for internal and external events
- Prepare memos, reports, and correspondence with accurate formatting and spelling
- Support office supply management and coordinate with vendors for timely replenishment
- Maintain organized electronic and physical filing systems and ensure confidential handling of information
- Assist the operations team with routine tasks to support smooth office operations
- Assist with basic bookkeeping and procurement records to support financial workflows
Qualification
- Diploma or equivalent in administration, business, or a related field; or relevant work experience
- Minimum 1 year of administrative or office support experience
- Proficient in MS Office or Google Workspace; comfortable with basic IT tasks
- Strong written and verbal communication in English and Malay
- Organized, detail-oriented, and able to manage multiple tasks with deadlines
- Excellent interpersonal skills and a collaborative mindset
- Discretion and confidentiality when handling sensitive information