Job description
Join a dynamic team at Aurora Global Consulting as an Administrative Assistant / Secretary. This role delivers high-impact administrative support to executives, enabling efficient decision-making and smooth day-to-day operations.
You will be the backbone of the office, ensuring professional communication, precise scheduling, and flawless organization across the business.
Responsibility
- Manage complex calendars for executives, scheduling meetings and coordinating with internal teams and external partners.
- Prepare, format, and distribute correspondence, reports, and presentations; ensure timely follow-up on action items.
- Answer and triage calls and emails with professionalism; route inquiries to the appropriate stakeholders.
- Coordinate travel arrangements, itineraries, and expense reports for executives.
- Maintain organized filing systems, document control, and secure handling of confidential information.
- Support meeting logistics, including agenda creation, minute-taking, and distribution of notes.
- Greet visitors, manage front-desk duties when needed, and assist with onboarding and special events.
Qualification
- 2-4 years of secretarial or administrative experience in a corporate environment.
- Outstanding written and verbal communication with professional email etiquette.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and calendar tools (Google Workspace or Microsoft 365).
- Exceptional organizational skills, attention to detail, and ability to multitask in a fast-paced setting.
- Discretion and ability to handle confidential information with integrity.
- Strong interpersonal skills and a customer-service mindset.
- Experience coordinating travel and preparing expense reports; familiarity with basic bookkeeping is a plus.
- Bachelor’s degree preferred or equivalent professional experience.