Job description
Join a forward-thinking administrative team as an Executive Secretary in Singapore. You will be the vital link between executives, clients, and teams, ensuring operations run smoothly with discretion and efficiency. This role offers a modern work environment, clear career paths, and a competitive salary package.
As a trusted right-hand to senior leadership, you will manage calendars, coordinate meetings, handle communications, and support project administration with precision. If you thrive in a fast-paced, client-focused setting and take pride in delivering exceptional administrative support, we want to hear from you.
Responsibility
- Manage complex calendars, schedule meetings across time zones, and coordinate logistics to maximize executive productivity.
- Prepare, edit, and format correspondence, reports, presentations, and meeting materials with meticulous attention to detail.
- Coordinate travel arrangements, itineraries, and expense reporting ensuring cost efficiency and compliance.
- Serve as primary liaison with internal teams and external stakeholders, maintaining professional communication and confidentiality.
- Organize digital and physical filing systems, records, and confidential documents with a proactive approach to governance.
- Support onboarding, meetings coordination, minutes, and action item tracking; assist with basic HR and office administration as needed.
Qualification
- Diploma or Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum 2-4 years of secretarial or administrative experience in a corporate environment.
- Proficiency in MS Office and Google Workspace; familiarity with CRM and project management tools is a plus.
- Excellent written and verbal communication skills in English; professional phone manner and email etiquette.
- Superior organizational skills, strong time management, and the ability to manage multiple priorities with discretion.
- Experience handling confidential information with integrity and professionalism.
- Proactive problem solver with a service-oriented mindset and collaborative approach.
- Ability to work independently, anticipate needs, and coordinate with cross-functional teams.