Job description
Prestige Administrative Solutions is seeking an experienced Executive Secretary to support C-level executives and a fast-paced team in New York City. This role offers high-visibility, dynamic work, and opportunities for professional growth.
As a trusted assistant, you will manage calendars, coordinate travel, prepare presentations, and maintain confidential records with precision and discretion. The ideal candidate is proactive, highly organized, and proficient in modern office software.
Responsibility
- Manage complex calendars, schedule meetings, and coordinate multi-party logistics across time zones.
- Screen and route phone calls and emails; draft, format, and edit correspondence and reports.
- Prepare presentations, documents, and expense reports with strong attention to detail.
- Coordinate domestic and international travel arrangements (flight, hotel, ground transportation) and create itineraries.
- Plan and organize meetings, including venue setup, AV equipment, and catering needs.
- Maintain confidential files and records; assist with data entry and basic HR/admin tasks.
- Support executives with ad hoc projects, research, and cross-departmental coordination.
- Uphold a high standard of professionalism, anticipate needs, and manage competing priorities.
Qualification
- 3+ years of secretarial or administrative support experience, preferably assisting executives.
- Strong proficiency with Microsoft Office (Word, Excel, PowerPoint) and calendar/email tools (Outlook or Google Workspace).
- Excellent written and verbal communication; outstanding organizational and time-management skills.
- Ability to multitask, prioritize, and work with discretion in a fast-paced environment.
- High level of professionalism, integrity, and confidentiality.
- Bachelor's degree preferred or equivalent work experience.
- Experience coordinating travel and drafting professional correspondence.
- Comfort with adopting new technologies and systems; attention to detail and accuracy.