Job description
BrightPath Solutions is seeking a proactive Office Administrator to join our dynamic team in New York City. This role ensures smooth daily operations, supports executives, and maintains an organized, client-ready environment. If you are detail-oriented, communicative, and thrive in a fast-paced setting, apply today.
In this role you will act as the first point of contact for visitors, manage calendars, coordinate meetings, and oversee essential administrative tasks that keep our office running efficiently.
Responsibility
- Manage front desk operations, greet visitors, answer calls, and route inquiries with a professional demeanor.
- Coordinate calendar scheduling, meeting logistics, and room reservations to optimize executives' time.
- Prepare and format correspondence, reports, and presentations using MS Office and Google Workspace.
- Oversee document management, filing, and record keeping for compliance and easy retrieval.
- Process incoming/outgoing mail, shipments, and office supply inventory; place orders as needed.
- Collaborate with cross-functional teams to support project administration and event coordination.
- Assist with expense reporting, invoice processing, and vendor relations to ensure timely payments and accurate records.
- Support onboarding of new hires and office guests, ensuring a welcoming, organized environment.
Qualification
- 2+ years of office administration, executive assistance, or related experience.
- Strong proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace; familiarity with ERP/CRM is a plus.
- Excellent written and verbal communication with a professional, courteous demeanor.
- Outstanding organizational skills, attention to detail, and ability to prioritize multiple tasks.
- Ability to handle confidential information with discretion and integrity.
- Proactive problem-solving mindset and reliability in meeting deadlines.
- Strong interpersonal skills and experience coordinating with vendors and external partners.