Job description
StaffKing Pte Ltd is seeking a dedicated Administrator for a premier preschool centre located in River Valley, Central Singapore. This full-time, five-day-per-week role provides essential support to teachers, parents, and children, enabling a seamless and welcoming learning environment. If you are organized, customer-focused, and thrive in a bilingual education setting, this position offers a rewarding opportunity to contribute to high-quality early childhood education.
As an Administrator, you will be the frontline for family and staff inquiries, manage schedules, and oversee enrolment and records. You will work closely with the centre leadership to ensure smooth daily operations, accurate documentation, and timely communications. Your organisational skills will help maintain orderly reception areas, classroom resources, and confidential records while upholding safeguarding and privacy standards.
Key responsibilities include greeting visitors, handling phone and email communications, coordinating enrolment and attendance records, processing enrolment forms, supporting payroll and vendor invoicing, and maintaining efficient filing systems. You will also assist with procurement of office supplies, inventory management, and coordination of communications between teachers, management, and families. In our bilingual environment, clear written and spoken English is essential, with additional language skills considered a plus.
We offer a competitive salary of SGD 2,400 to SGD 2,500 per month, commensurate with experience, along with a supportive team, professional development opportunities, and a positive, growth-oriented workplace in Singapore's vibrant education sector.
Responsibility
- Greet visitors and manage front-desk communications, creating a warm, professional first impression for families and staff.
- Handle daily administrative tasks, including phone calls, emails, appointment scheduling, and calendar management.
- Coordinate enrolment processes, maintain student records, attendance logs, and associated documentation.
- Process enrolment forms, assist with admissions inquiries, and support smooth student onboarding.
- Support payroll processing, vendor invoicing, and other office accounting tasks in collaboration with the finance team.
- Maintain organized filing systems, data entry accuracy, and compliance with data privacy and safeguarding policies.
- Communicate effectively with parents and staff to support a positive bilingual learning environment.
- Assist with events, parent-teacher meetings, and school announcements as required.
Qualification
- Diploma or degree in Business Administration, Education Administration, or a related field.
- Minimum 1 year of administrative experience; experience in education or childcare is preferred.
- Proficient in MS Office and Google Workspace; strong data entry and records management skills.
- Excellent communication and interpersonal skills; professional phone presence and customer service mindset.
- Strong organizational abilities with attention to detail and the ability to multitask in a fast-paced environment.
- Ability to handle confidential information with integrity and discretion.
- English proficiency; Mandarin or other local languages are a plus for bilingual families.
- Positive attitude, reliability, and a collaborative mindset to work with teachers and administrators.