Job description
Join ZWM Philippines, Inc., a respected name in the Philippine market, as a Bidding Officer. In this role, you will be at the center of our procurement process, ensuring timely, compliant, and competitive bid submissions for construction, engineering, and allied projects. You will collaborate with project managers, engineers, suppliers, and internal stakeholders to gather requirements, verify documents, and assemble high-quality proposals that meet client specifications and regulatory standards.
As a Bidding Officer, you will monitor bid calendars, deadlines, and submission requirements, ensuring attachments, certifications, and forms are complete and accurate. You will coordinate pre-bid conferences, participate in bid openings, and contribute to bid evaluations with meticulous documentation and transparent communication. This position is ideal for a detail-oriented, organized professional who thrives in a fast-paced environment and is committed to ethical, compliant bidding practices.
We are looking for a proactive teammate with strong communication and negotiation skills, capable of maintaining robust document control and audit-ready records. If you are ready to support high-value projects and advance within a collaborative, results-driven procurement team, we want to hear from you.
Responsibility
- Prepare, review, and submit bid documents, ensuring compliance with client requirements, specifications, and regulatory standards.
- Maintain bid calendars, track deadlines, and coordinate internal approvals and attachments.
- Conduct pre-bid conferences, gather clarifications, and communicate bid strategy to stakeholders.
- Liaise with project managers, engineers, suppliers, and vendors to collect data, prices, and specifications.
- Maintain meticulous bid documentation, version control, and audit-ready records.
- Support bid evaluation processes by organizing procurement data and facilitating communications between evaluation committees.
- Ensure adherence to company procurement policies and legal/regulatory requirements; manage risk and ensure ethical bidding.
Qualification
- Bachelor's degree in Business Administration, Supply Chain, Engineering, or related field.
- 2+ years of experience in bidding, procurement, or tender management (construction/engineering preferred).
- Strong knowledge of RFQ/RFP processes, bid submissions, and vendor evaluation.
- Excellent written and verbal communication, negotiation, and stakeholder management.
- Proficiency in MS Office (Excel, Word) and document management systems; exceptional attention to detail.
- Strong organizational skills, ability to manage multiple bids, and work under tight deadlines.
- Knowledge of applicable procurement policies, contract terms, and regulatory requirements in the Philippines.