Job description
MX Event Hub Sdn Bhd invites organized, proactive administrative professionals to join our Client & Sales Administration team in Kota Kinabalu, Sabah. This contract role focuses on delivering seamless support to our clients and sales team, ensuring every touchpoint reflects the high standard of service our events-and-conference business is known for.
In this role, you will be the administrative backbone of client onboarding, sales coordination, and event logistics. You will manage inquiries, prepare documentation, and maintain accurate records that help our team convert prospects into satisfied clients. A positive attitude, strong time-management, and attention to detail are essential as you juggle multiple tasks in a fast-paced environment.
Key duties include coordinating schedules, handling client communications, processing bookings, generating quotes and invoices, updating CRM entries, and supporting post-event follow-ups. You will collaborate closely with sales, operations, and finance to ensure accurate data, timely responses, and smooth event execution. This position offers room to grow within a dynamic company focused on delivering memorable experiences for our clients.
We offer a supportive team culture, potential for skill development, and exposure to event operations in a regional hub. If you are reliable, proactive, and ready to contribute to a growing business, we want to hear from you.
Responsibility
- Provide administrative support to the client and sales teams, including document preparation and filing.
- Manage inbound inquiries from clients and prospects with professionalism and timely responses.
- Coordinate calendars and scheduling for client meetings and sales activities.
- Assist with quotes, invoices, and order processing to support revenue generation.
- Update and maintain accurate client records in the CRM and internal databases.
- Support event logistics and coordination for client engagements and bookings.
- Prepare simple reports and data summaries to assist decision-making.
- Collaborate with operations and finance to ensure accurate data and on-time deliverables.
Qualification
- Minimum 1–2 years of administrative or back-office support experience.
- Diploma or high school qualification; additional certification in administration is a plus.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and basic computer literacy.
- Strong written and verbal communication skills in English; Malay language skills are a plus.
- Excellent organizational skills with the ability to multitask and meet deadlines.
- Attention to detail and a proactive problem-solving mindset.
- Team player with a positive attitude and willingness to learn.