Job description
Join a dynamic maritime hospitality team as a Culinary Administrative Assistant, supporting the seamless operation of our onboard culinary program. As a crucial bridge between the galley, sourcing, procurement, and guest services, you will coordinate schedules, assist with inventory control, ensure food safety compliance, and manage administrative duties that keep every meal service running smoothly. This role blends organizational excellence with hands-on collaboration in a fast-paced, shipboard environment.
In this position, you’ll partner with culinary leadership to maintain documentation, process supplier orders, track stock levels, and support menu planning. You’ll collaborate with chefs, stewards, and service teams to ensure timely production, accurate labeling, and meticulous record-keeping. Your attention to detail helps uphold quality standards, reduce waste, and optimize back-of-house efficiency. If you thrive under pressure, communicate effectively across a multicultural crew, and are passionate about hospitality at sea, this role offers a meaningful path for growth and a rewarding career in maritime dining.
We offer competitive compensation, opportunities for advancement, and the chance to travel while building expertise in luxury shipboard operations. If you’re a proactive communicator with a commitment to excellence, we want to hear from you.
Responsibility
- Coordinate and support daily administrative functions for the culinary department aboard the vessel, ensuring smooth operations from prep to service.
- Maintain and organize supplier invoices, purchase orders, contracts, and vendor documentation with meticulous record-keeping.
- Monitor inventory levels for food and beverage goods, assist with ordering, receiving, and reconciliation to minimize waste.
- Assist chefs with menu planning, recipe documentation, cost calculations, and culinary SOPs.
- Prepare production reports, staff schedules, and shift rosters; coordinate with galley and service teams to meet service timelines.
- Ensure compliance with shipboard safety, sanitation, HACCP standards, and company policies.
- Liaise with procurement, stores, and service teams to ensure timely deliveries and accurate labeling.
- Support training, onboarding, and clear communication across multicultural crew to maintain high guest satisfaction.
Qualification
- High school diploma or equivalent; bachelor's degree in hospitality, culinary arts, or related field preferred.
- Proven administrative experience in hospitality, food service, or supply chain; prior shipboard experience a plus.
- Strong organizational skills, attention to detail, and ability to manage multiple tasks in a fast-paced environment.
- Proficiency with MS Office and Google Workspace; experience with inventory or procurement software is a plus.
- Excellent written and verbal communication, with strong interpersonal skills for a multicultural team.
- Knowledge of food safety standards (HACCP) and sanitation regulations; commitment to guest safety and quality.
- Ability to adapt to shipboard schedules and travel requirements; flexible, with a positive attitude.
- Problem-solving mindset, reliability, and a collaborative team player.