Job description
Shanghai Geoharbour Construction Group Co., Ltd. (Singapore Branch) is seeking a diligent Document Controller to manage and maintain engineering and project documentation across all phases of the project lifecycle. This role is essential for ensuring accuracy, accessibility, and compliance of critical documents, drawings, specifications, submittals, transmittals, change orders, RFIs, correspondence, and meeting minutes. You will be the backbone for information flow, enabling project teams to access the right documents at the right time.
You will collaborate with engineers, project managers, procurement, site teams, and external consultants to organize, track, and secure documentation, supporting efficient project execution and audit readiness. The successful candidate will implement robust document control systems, maintain version control with clear revision history, manage document numbering, and ensure timely distribution to internal stakeholders and external partners. Your work will help minimize miscommunication, reduce rework, and uphold safety and quality standards across the project lifecycle.
We offer a competitive salary range of PHP 18,000 to PHP 20,000 per month, plus benefits, health coverage, and opportunities for professional development. The position is based in Calamba City, Laguna, Philippines, with standard full-time hours and a collaborative, global team environment. If you are organized, proactive, and detail-oriented with a passion for project documentation, we would like to hear from you.
Responsibility
- Establish and maintain comprehensive document control processes for engineering drawings, specifications, submittals, transmittals, RFIs, and project correspondence.
- Manage electronic and physical document storage with secure backups, version control, tracking, and audit trails.
- Distribute controlled documents to internal teams and external stakeholders in a timely and compliant manner.
- Monitor document status, deadlines, and deliverables; generate regular status reports for project leadership.
- Coordinate with project teams to ensure accuracy of revisions and current document sets prior to releases.
- Support QA/QC and regulatory compliance by maintaining organized filing and retrieval systems for audits.
- Assist with document inquiries, archiving, and data security best practices to protect sensitive information.
Qualification
- Bachelor’s degree in Construction Management, Engineering, or a related field (or equivalent work experience).
- Proven experience as a Document Controller in construction, civil, or engineering projects.
- Strong knowledge of document management systems (e.g., Procore, Aconex) and MS Office suite.
- Excellent organizational skills, attention to detail, and the ability to manage multiple priorities.
- Familiarity with QA/QC procedures, regulatory requirements, and record-keeping standards.
- Effective communication and collaboration skills; ability to work with cross-functional teams and external partners.
- Discretion and commitment to data security and confidentiality.