Job description
Join Prestige & Co. as a professional Executive Administrative Assistant in New York, supporting c-suite executives with polished, confidential, and proactive secretarial services. You will manage calendars, correspondence, and complex travel arrangements while upholding a high standard of organization and discretion. This role blends executive support with office coordination to enhance overall efficiency and client experience.
We seek a proactive communicator who can anticipate needs, prioritize tasks, and maintain meticulous records in a fast paced environment. If you take pride in precision and professionalism, this is your opportunity to shine.
Responsibility
- Own and manage complex calendars for executives, schedule meetings, and minimize scheduling conflicts
- Screen calls and emails, draft and edit correspondence with a professional tone
- Prepare reports, presentations, and meeting materials with strong formatting and accuracy
- Coordinate travel arrangements including itineraries, accommodations, and expenses
- Organize and maintain filing systems, records, and confidential information
- Coordinate logistics for internal and external meetings, events, and board meetings
- Support reception and office administration as needed to ensure smooth operations
Qualification
- Minimum of 3 years in secretarial or administrative roles, preferably supporting executives
- Excellent written and verbal communication in English
- Proficiency in MS Office Suite and modern collaboration tools (Outlook, Teams, SharePoint)
- Strong organizational skills with attention to detail and ability to multitask
- Discretion and ability to handle confidential information
- Ability to work independently and as part of a team in a fast paced environment