Job description
Join a prestigious luxury media platform as a part time executive assistant supporting senior leadership in Singapore. This flexible role is designed for a proactive professional who thrives in a fast paced, luxury brand environment and values confidentiality, precision, and high standards.
As a part time executive assistant, you will partner with senior leaders to manage demanding calendars, coordinate cross border meetings with global brands, prepare briefs and presentations, and coordinate travel arrangements. You will act as a trusted point of contact for internal and external stakeholders, draft professional correspondence, and ensure seamless operational support across the leadership team.
Working with Private Advertiser offers exposure to leading global brands and high profile campaigns, with a schedule that respects work life balance. The ideal candidate is detail oriented, highly organized, discrete, and capable of juggling multiple priorities with excellent communication and problem solving. If you bring a proactive mindset, a customer service focus, and a passion for luxury media, this is a unique opportunity to contribute at an executive level while maintaining flexibility.
This role is based in Singapore River, Central Region with hybrid elements and flexible hours. We value integrity, initiative, and a collaborative spirit. If you are seeking a meaningful, part time opportunity in a dynamic, global team, apply today.
Responsibility
- Manage complex calendars and travel itineraries for senior leaders, coordinating meetings across time zones and ensuring conflict-free scheduling.
- Prepare briefing materials, agendas, and presentations for internal and external meetings with minimal supervision.
- Coordinate international travel arrangements including flights, accommodations, visas, and ground transport; handle expense reporting and reimbursements.
- Draft professional correspondence and communications on behalf of senior leaders while maintaining brand voice and confidentiality.
- Coordinate logistics for high-profile events, media shoots, and client meetings, including venue selection, vendors, and on-site support.
- Act as a trusted liaison between senior leadership and internal teams, partners, and clients to ensure smooth operations and timely follow-ups.
- Support ad hoc administrative tasks, file management, and reporting to enable executives to focus on strategic priorities.
Qualification
- Minimum 3-5 years of experience as an executive assistant or senior administrative support, preferably supporting C-suite or senior leaders in a fast-paced environment.
- Demonstrated experience coordinating calendars, meetings, and travel across multiple time zones with minimal supervision.
- Excellent written and verbal communication, with high standards for professionalism and discretion.
- Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.
- Proficiency in MS Office and Google Workspace, with the ability to prepare polished presentations and reports.
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
- Proactive problem-solving mindset, reliability, and a collaborative team player who thrives in a dynamic, luxury brand environment.
- Comfort with part-time schedule and hybrid work arrangement, and Singapore local working eligibility.