Job description
Private Advertiser is looking for a highly organized and proactive Executive Assistant to provide dedicated administrative and operational support to our Chairman and Operations Head in Manila City, Metro Manila. This is an exciting opportunity for a confidential, sharp, and motivated individual ready to play a crucial role in a dynamic environment.
As an Executive Assistant, you will be the cornerstone of daily operations, ensuring smooth communication, seamless scheduling, and consistent compliance with organizational policies. Your attention to detail, ability to multitask, and problem-solving skills will directly impact our executive team's success and overall efficiency.
Join our team and advance your career in administration with a company that values professionalism, integrity, and innovation.
Responsibility
- Manage complex schedules, arrange meetings, and coordinate appointments for the Chairman and Operations Head.
- Prepare, proofread, and process correspondence, reports, and presentations with utmost accuracy and confidentiality.
- Facilitate effective communication between executives, internal departments, and external stakeholders.
- Organize travel arrangements, including flights, accommodations, and detailed itineraries.
- Monitor, track, and ensure compliance with office administration and operational policies.
- Assist in preparing materials and agendas for meetings, taking meeting minutes, and following up on action items.
- Handle confidential information with professionalism and discretion at all times.
- Undertake ad hoc tasks and projects to support the executive team as required.
Qualification
- Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
- Proven experience as an Executive Assistant or in a similar senior administrative role.
- Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in English.
- High level of proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and handle multiple assignments in a fast-paced environment.
- Trustworthy with a strong sense of integrity and confidentiality.
- Keen attention to detail and proactive problem-solving abilities.