Job description
Private Advertiser is seeking a versatile and proactive Executive Assistant to provide high-level support to the Chairman and the Operations Head. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and values discretion, accuracy, and proactive problem-solving. You will become a trusted partner in daily administration and help ensure operational compliance across the organization.
As a strategic partner to senior leadership, you will help optimize communications, coordinate complex calendars, and ensure that critical tasks are completed on time. You will interact with internal teams and external partners, prepare concise briefing notes, and manage confidential information with the utmost professionalism. This position offers exposure to strategic initiatives and cross-functional collaboration within a dynamic private sector setting, with opportunities to develop essential executive-office skills and advance your career.
The Executive Assistant will also coordinate travel arrangements, prepare expenses and reports, and maintain organized records to support compliance and governance. Your contributions will help sustain efficient day-to-day operations, streamline workflows, and foster a culture of accountability and quality. If you are a dependable self-starter who communicates effectively, handles multiple priorities with ease, and maintains a positive, can-do attitude, we want to hear from you.
Candidate based in Quezon City or nearby Metro Manila will be considered for a long-term role with competitive compensation and opportunities for professional growth within Private Advertiser.
Responsibility
- Manage calendars and scheduling for the Chairman and Operations Head, coordinating meetings, appointments, and travel to minimize conflicts and maximize productivity.
- Screen, prioritize, and draft responses to emails and correspondence; prepare briefing notes and meeting agendas.
- Coordinate travel arrangements including flights, accommodations, and itineraries; track expenses and compile post-travel reports.
- Prepare and organize meeting materials, take concise minutes, and track action items with timely follow-up.
- Maintain confidential files, records, and compliance documentation; ensure proper archiving and data integrity.
- Support basic procurement and office operations; process routine expenses and vendor communications.
- Contribute to ad hoc projects and cross-functional process improvements to enhance efficiency and accuracy.
Qualification
- Bachelor's degree or equivalent work experience; 2+ years of experience as an executive assistant or in a senior administrative role.
- Strong organizational and time-management skills with the ability to manage multiple priorities.
- Excellent written and verbal communication in English; professional and discreet demeanor.
- Proficiency in MS Office and Google Workspace; comfortable with calendar management tools and collaboration platforms.
- Demonstrated ability to handle confidential information with integrity and discretion.
- Detail-oriented, proactive, and resourceful problem solver who can work independently in a fast-paced environment.
- Team player with a professional attitude and the ability to interact with diverse stakeholders.
- Familiarity with basic expense reporting or procurement is a plus.