Job description
Join a dynamic and professional team as an Executive Assistant in Pasig City, Metro Manila!
We are looking for a highly organized and resourceful Executive Assistant to directly support the Chairman and Operations Head. In this pivotal role, you will have the opportunity to engage in executive-level administration, ensuring seamless day-to-day management, operational compliance, and exceptional support to the leadership. As the right hand to the company’s top executives, you will be instrumental in creating efficient workflows and upholding high standards of professionalism within the office environment. This is an excellent opportunity for individuals looking to develop their administrative career and contribute meaningfully to the success of a forward-thinking organization.
Responsibility
- Provide comprehensive administrative support to the Chairman and Operations Head, including calendar and schedule management
- Coordinate internal and external meetings, travel arrangements, and appointments
- Prepare and review correspondence, reports, and confidential documents with a high degree of accuracy
- Assist in maintaining operational compliance records and tracking deadlines
- Draft minutes, follow up on action items, and ensure timely completion of various tasks
- Serve as the point of contact between executives, internal teams, and external stakeholders
- Manage office supplies, resources, and general clerical duties to support daily operations
- Handle sensitive information with absolute discretion and maintain professional confidentiality at all times
Qualification
- Bachelor’s degree in Business Administration, Management, or a related field preferred
- Proven experience (at least 2 years) as an Executive Assistant, Administrative Assistant, or in a similar capacity
- Strong organizational and multitasking abilities with keen attention to detail
- Excellent verbal and written communication skills in English
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools
- Ability to work independently and as part of a team in a fast-paced environment
- Strong problem-solving skills and ability to exercise sound judgment
- Demonstrated ability to handle confidential information professionally and with integrity