Job description
Join Superpowers HQ as a Work From Home Executive Assistant and become a key driver of success behind the scenes. In this fully remote role, you will partner with senior leaders to streamline operations, manage calendars, coordinate communications, and deliver reliable, high-quality administrative support that enables rapid decision-making and growth.
This position is ideal for a proactive, highly organized professional who thrives in a fast-paced environment and values discretion, integrity, and thoroughness. You will be the backbone of executive workflows, translating strategic priorities into actionable tasks, maintaining crisp documentation, and keeping projects on track.
Daily responsibilities blend scheduling, correspondence, and task management with data entry, file preparation, and operational follow-up. You will also handle travel arrangements, meeting minutes, and cross-functional coordination with teams across the organization. You should be comfortable using common productivity tools, including Google Workspace or Microsoft 365, and there is room to grow into project coordination or operations support as you demonstrate reliability and initiative.
Superpowers HQ is committed to empowering remote talent through clear expectations, ongoing training, and opportunities to expand your impact. If you are resourceful, communicative, and ready to contribute to a thriving virtual environment, we want to hear from you.
Responsibility
- Coordinate and manage complex executive calendars, prioritizing meetings and blocking time for focused work.
- Screen, organize, and respond to emails and messages; draft professional communications on behalf of executives.
- Prepare meeting materials, agendas, presentations, and accurate minutes with clear action items.
- Coordinate cross-functional projects, maintain trackers, and monitor deadlines to ensure timely delivery.
- Perform data entry and document management; maintain confidential files and records with strict discretion.
- Plan and arrange travel itineraries, accommodations, and expense reporting.
- Support CRM data entry, knowledge base updates, and onboarding or administrative tasks for teams.
Qualification
- 2+ years of experience as an executive assistant, virtual assistant, or similar administrative role.
- Excellent written and verbal communication; professional email etiquette.
- Highly organized with meticulous attention to detail and strong multitasking abilities.
- Discretion and confidentiality in handling sensitive information.
- Proficiency with productivity suites (Google Workspace and/or Microsoft 365) and basic tech troubleshooting.
- Familiarity with project management basics and CRM systems.
- Ability to work independently in a remote environment with a proactive mindset and reliability.