Job description
We are seeking a proactive Executive for Facilities and Office Management to join Recruit Express on a 6-month contract. This role is a hands-on, operations-focused position responsible for maintaining a safe, efficient, and welcoming office environment across our client sites. You will work closely with internal teams and external vendors to ensure facilities services meet the highest standards of quality and reliability while delivering an excellent workplace experience.
As the Facilities & Office Management Executive, you will coordinate daily office operations, oversee maintenance, manage space planning and asset inventory, and drive process improvements that enhance productivity and cost efficiency. You will also assist with procurement, vendor negotiations, contract compliance, and safety programs to keep the office compliant with regulatory requirements and corporate policies.
Ideal candidates will be highly organized, communicative, and comfortable navigating a fast-paced office environment. Demonstrated experience in facilities or office administration, vendor management, and a strong customer-service orientation are essential for success in this role. This position offers exposure to cross-functional teams, hands-on problem solving, and opportunities to influence workplace outcomes.
Contract details: 6 months, Singapore-based role with potential for extension or conversion depending on business needs. Attractive compensation aligned with market rate for Singapore-based facilities roles.
Responsibility
- Oversee daily facilities operations including maintenance, housekeeping, security, and safety compliance across office premises.
- Manage office services such as reception, mail handling, procurement, inventory, and vendor support to ensure seamless operations.
- Coordinate with vendors, property managers, and service providers; monitor SLAs, service quality, and contract compliance.
- Lead space planning, office moves, and asset management; maintain accurate inventory and equipment lifecycle.
- Support health, safety, and environmental (SHE) policies; conduct risk assessments, coordinate drills, and incident reporting.
- Manage budgeting and cost controls for facilities operations; track expenditures and process purchase requests.
- Collaborate with internal stakeholders to plan events, meetings, and workplace improvements; optimize scheduling and booking systems.
- Prepare regular reports on facilities performance and activities; provide actionable insights for process improvements.
Qualification
- Diploma or degree in Facilities Management, Operations, Business Administration, or related field.
- At least 3 years of facilities, office management, or related experience in a professional setting; experience in corporate real estate or hospitality is a plus.
- Strong organizational and project-management skills; ability to multitask and prioritize in a fast-paced environment.
- Proven experience managing vendors, contractors, and service-level agreements; negotiation and relationship-building skills.
- Proficiency with facilities management software, ticketing systems, and MS Office (Word, Excel, Outlook); basic budgeting and procurement knowledge.
- Excellent communication and interpersonal skills; customer-service oriented; fluent English; ability to collaborate across teams.
- Knowledge of local safety regulations and best practices; ability to implement SHE policies and emergency procedures.
- Immediate or short-notice availability is a plus; Singapore-based applicants preferred.