Job description
We are seeking a proactive, polished Secretarial / Administrative Assistant to support senior leadership in a fast-paced, modern office in London. This premium role combines calendar management, document preparation, travel coordination, and polished communication to ensure smooth daily operations and exceptional stakeholder experiences.
As part of our administrative team, you will partner with executives and cross-functional colleagues to maintain an organized, efficient office and enable strategic priorities.
Responsibility
- Manage complex calendars, schedule meetings, and coordinate internal and external engagements with precision and discretion.
- Prepare, format, and edit correspondence, reports, presentations, and meeting materials to high standards.
- Organize and maintain electronic and physical filing systems, ensuring easy retrieval and compliance.
- Arrange travel itineraries, accommodations, and related logistics; monitor approvals and reimbursements.
- Screen calls and emails, draft responses, and route inquiries to appropriate stakeholders while maintaining professional tone.
- Take accurate meeting minutes, capture action items, and monitor follow-ups to ensure timely completion.
- Support onboarding of new hires and provide general office operations support to maintain a productive work environment.
Qualification
- 2-4 years of secretarial/administrative experience; experience supporting executives is preferred.
- Excellent written and verbal communication with professional email etiquette.
- Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) and document management tools.
- Strong organizational skills, attention to detail, and ability to multitask with competing priorities.
- Ability to maintain confidentiality and exercise discretion; knowledge of data protection regulations (GDPR) is a plus.
- High school diploma or equivalent; degree in business administration or related field is a plus.
- Proactive, solution-oriented mindset with a positive, collaborative attitude.