Job description
Join a dynamic team in the heart of New York as an Executive Secretary. This role blends strategic calendar management, polished communications, and meticulous administrative support to senior leadership.
We seek a proactive, highly organized professional who thrives in fast-paced environments and delivers exceptional service to internal stakeholders and clients alike.
As a key partner to executives, you will streamline operations, oversee document workflows, and ensure every detail is handled with discretion and professionalism.
Responsibility
- Manage complex calendars and schedule meetings across multiple time zones, prioritizing competing demands with finesse.
- Prepare and edit correspondence, reports, and presentations with exceptional attention to detail.
- Coordinate travel arrangements, itineraries, and expense reports while ensuring cost efficiency.
- Liaise with internal teams and external partners to facilitate smooth operations and project support.
- Organize and maintain confidential filing systems, records, and data entries.
- Provide onboarding support, meeting logistics, and event coordination as needed.
- Screen emails and calls, draft responses, and route matters to the appropriate stakeholders.
Qualification
- Bachelor’s degree or equivalent professional experience in secretarial/administrative roles.
- 3+ years of executive support or senior secretarial experience in a corporate setting.
- Excellent written and verbal communication skills with a professional demeanor.
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and familiarity with document management systems.
- Strong calendar management, prioritization, and multitasking abilities under tight deadlines.
- High discretion with confidential information and professional judgment.
- Outstanding organizational skills, attention to detail, and problem-solving mindset.