Job description
Join Aurora Global Partners, a premier advisory firm, as an Executive Secretary. This role provides high-level administrative support to senior leadership, managing calendars, travel, correspondence, and confidential information with discretion and professionalism. We offer a dynamic, inclusive environment, clear career paths, and competitive compensation.
As a trusted partner within our team, you’ll streamline office operations, coordinate cross-functional projects, and ensure flawless execution of daily administrative tasks. If you excel in fast-paced settings and deliver proactive, polished support, we invite you to apply.
Responsibility
- Provide high-level secretarial support to senior executives, including calendar management, meeting coordination, and timely communication.
- Prepare, format, and edit documents, reports, presentations, and correspondence with attention to detail and confidentiality.
- Coordinate complex travel arrangements, itineraries, and expense reporting.
- Manage incoming calls, emails, and inquiries with a professional, customer-centric approach.
- Organize meetings, take accurate minutes, and ensure follow-up on action items.
- Maintain filing systems, records, and procurement processes; handle office supply management.
- Support cross-functional teams with ad hoc administrative tasks and project coordination as needed.
Qualification
- Minimum 3-5 years of proven secretarial or executive assistant experience supporting C-suite or senior executives.
- Excellent written and verbal communication skills with professional phone etiquette.
- Advanced proficiency in MS Office (Word, Excel, PowerPoint) and calendar management tools; familiarity with Google Workspace is a plus.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
- Discretion and confidentiality in handling sensitive information.
- Proactive problem-solving mindset and reliable time management.
- Bachelor’s degree or equivalent experience preferred; certifications in administrative support are a plus.
- Ability to work collaboratively with teams across departments and levels.