Job description
Join Aurora & Co. Corporate Services, a premier provider of executive support and administrative solutions. We are seeking a polished, proactive Executive Secretary who can streamline calendar management, travel coordination, and confidential document handling for our leadership team. This full-time role offers a dynamic work environment, competitive compensation, and opportunities for growth in the Chicago area.
As a trusted partner to senior executives, you will ensure smooth office operations, timely communication, and meticulous record keeping. The ideal candidate demonstrates discretion, superior written and verbal communication, and a passion for organization.
Responsibility
- Manage complex calendars, schedule meetings, coordinate cross-time-zone arrangements, and prioritize commitments to maximize executive productivity.
- Prepare, format, and proofread correspondence, reports, presentations, and meeting materials with a high degree of accuracy and confidentiality.
- Coordinate domestic and international travel, itineraries, accommodations, and expense reporting.
- Answer calls, greet visitors, and provide courteous, professional support to internal teams and stakeholders.
- Maintain and organize filing systems, records management, and procurement of office supplies to ensure a smooth office environment.
- Support meeting logistics, event planning, and board materials preparation, including minutes distribution.
Qualification
- 2-5 years of secretarial or administrative support experience, preferably supporting executives.
- Excellent written and verbal communication, professional phone etiquette, and strong interpersonal skills.
- Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint) and document management systems.
- Superior organizational abilities, time management, and multitasking with a proactive approach.
- High level of discretion, confidentiality, and ethical conduct in handling sensitive information.
- Ability to adapt to changing priorities, manage multiple tasks, and respond with composure under pressure.
- Attention to detail, problem-solving mindset, and a customer-focused attitude.