Job description
Aurora Enterprises is seeking a polished and proactive Executive Secretary to provide high-level administrative support to our executive leadership in a fast-paced New York City environment. This role is ideal for a detail-oriented professional who thrives on organization, discretion, and exceptional communication.
In this role, you will be the backbone of our operations, coordinating calendars, preparing briefing materials, and ensuring seamless internal and external communications. You will work closely with senior leaders to manage priorities, facilitate meetings, and uphold our standards of professionalism.
Key benefits include competitive compensation, comprehensive benefits, and opportunities for growth within a dynamic, high-trust culture.
Responsibility
- Manage complex calendars, schedule meetings, and coordinate global travel arrangements.
- Prepare briefing materials, agendas, and presentations for c-suite leaders.
- Handle confidential correspondence and prioritize requests with discretion.
- Coordinate internal and external communications, including meeting minutes and action items.
- Organize files, records, and digital data management with meticulous attention to detail.
- Coordinate onboarding logistics for new hires and cross-functional teams.
- Assist with basic bookkeeping, invoicing, and expense reporting as needed.
- Act as a professional liaison between executives, staff, clients, and vendors.
Qualification
- Bachelor’s degree or equivalent professional experience in business administration or related field.
- 3-5 years of proven secretarial or executive assistant experience supporting C-level or senior executives.
- Exceptional written and verbal communication skills with a polished, professional demeanor.
- Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint) and calendar management tools.
- Demonstrated ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
- Strong organizational skills, attention to detail, and problem-solving abilities.
- Self-motivated, proactive, and able to work collaboratively across teams in a fast-paced environment.
- Flexible availability for occasional after-hours support or travel as required.