Job description
Join a premium, fast-paced environment in the heart of New York City as a Secretary / Administrative Assistant. You will be the organizational backbone, ensuring executives stay productive by delivering flawless administrative support, precise document handling, and seamless communication across departments.
We empower ambitious professionals with the tools and culture to thrive. If you excel at multitasking, anticipate needs, and communicate with grace, this is your next career step.
Responsibility
- Manage complex calendars, schedule meetings, and coordinate logistics for executives across multiple time zones.
- Prepare, format, and edit confidential documents, reports, presentations, and correspondence with precision.
- Act as primary point of contact for internal teams, clients, vendors, and guests; screen calls and respond with professionalism.
- Coordinate travel arrangements, itineraries, and expense reporting with attention to policy and cost efficiency.
- Maintain organized filing systems, records, and databases; ensure easy retrieval and confidentiality.
- Assist with onboarding, procurement, facilities coordination, and basic office operations to keep the team productive.
- Support data entry, CRM updates, and ad hoc project assistance as needed.
Qualification
- 2+ years of experience in secretarial or administrative support, preferably for executives.
- Excellent written and verbal communication skills; professional, courteous, and discreet.
- Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace; familiarity with calendar tools.
- Strong organizational and time-management abilities; capable of multitasking and prioritizing in a fast-paced environment.
- High level of discretion and confidentiality; dependable team player.
- Detail-oriented with a proactive problem-solving mindset and a collaborative attitude.
- Optional: experience with CRM systems and basic travel/expense management.