Job description
At NovaBridge Solutions, we empower leaders to focus on strategy while our secretarial team ensures flawless operations. We are seeking an experienced Executive Secretary to support our executives in New York City. The ideal candidate will be highly organized, discreet, and proactive, with a proven track record of managing complex schedules and delivering polished administrative support.
As a trusted partner to senior leadership, you will shape day-to-day operations, streamline communications, and contribute to a well-oiled, efficient office environment. This is a premium opportunity for an administratively skilled professional who thrives in a fast-paced, professional setting.
Responsibility
- Manage complex calendars, schedule meetings, and coordinate internal and external appointments
- Prepare and edit correspondence, reports, presentations, and briefing materials
- Serve as primary point of contact for executives, handling calls, emails, and inquiries with professionalism
- Organize and maintain physical and digital filing systems, ensuring easy retrieval and data integrity
- Coordinate travel arrangements, itineraries, and expense reporting
- Prepare meeting materials, take concise minutes, and track action items
- Support office operations including vendor management, procurement, and facilities requests
Qualification
- 3+ years of secretarial or administrative support experience, preferably in a corporate environment
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools
- Excellent written and verbal communication with strong proofreading skills
- Exceptional organizational abilities and attention to detail
- Ability to manage multiple tasks with a proactive, problem-solving mindset
- Discretion and trustworthiness with confidential information
- Bachelor’s degree preferred or equivalent professional experience