Job description
Join Apex Global Solutions as an Executive Secretary in London. You will deliver high-level administrative support to senior leaders, manage calendars, handle confidential correspondence, and keep office operations running seamlessly.
In this role, you will interact with executives, internal teams, and external partners to ensure timely, accurate, and professional communications. We offer a clear path to expanded executive-support responsibilities and ongoing professional development.
Why join us? Premium resources, a collaborative culture, and a focus on growth and recognition.
Responsibility
- Manage calendars, schedule meetings, and coordinate complex itineraries for executives.
- Prepare and edit correspondence, reports, and presentation materials.
- Coordinate travel arrangements, accommodations, and visa requirements as needed.
- Maintain organized filing systems, records, and document control.
- Act as a gatekeeper and liaison with clients, partners, and internal teams.
- Support meeting logistics, event planning, and minute-taking when required.
- Handle confidential information with discretion and professionalism.
Qualification
- Proven experience as a secretary, executive assistant, or similar role.
- Excellent written and verbal communication skills.
- Strong proficiency with MS Office (Outlook, Word, Excel, PowerPoint) and modern collaboration tools.
- Exceptional organizational and time-management abilities with strong attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Discretion and confidentiality in handling sensitive information.
- Bachelor’s degree or equivalent professional experience; additional certification in administration is a plus.