Job description
Join a premium firm as an Executive Secretary supporting C-suite executives and a dynamic team. This role blends calendar and email management, travel coordination, document preparation, and professional client interaction with a focus on discretion and accuracy. You will be the backbone of daily operations, ensuring seamless communication and efficient workflows.
We seek a proactive, tech‑savvy professional who thrives in a fast-paced environment and values confidentiality, accuracy, and polished communication. This is an opportunity to elevate our administrative function and contribute to strategic initiatives.
Responsibility
- Manage complex calendars, schedule meetings, and coordinate appointments for senior executives
- Screen, prioritize, and respond to emails; draft correspondence as needed
- Arrange domestic and international travel itineraries and related logistics
- Prepare presentations, reports, and confidential documents with strict accuracy
- Serve as a primary point of contact between executives, staff, clients, and vendors
- Coordinate meeting logistics, room reservations, video conferencing, and technical needs
- Maintain filing systems, records, and office supplies; ensure compliance and data security
- Support special projects and perform ad hoc administrative tasks as required
Qualification
- Bachelor’s degree or equivalent secretarial/administrative experience
- 3+ years of secretarial or executive assistant experience supporting C-suite or senior leaders
- Excellent written and verbal communication in English
- Advanced proficiency with MS Office Suite and Google Workspace; ability to create professional documents and presentations
- Demonstrated discretion, confidentiality, and professional demeanor
- Exceptional organizational skills, attention to detail, and multitasking ability
- Strong problem-solving skills, initiative, and collaborative mindset
- Ability to thrive in a fast-paced environment and adapt to changing priorities