Job description
Join a dynamic administrative team as an Executive Secretary. You will empower executives with seamless organizational support, professional communication, and meticulous document handling.
We value discretion, proactive problem solving, and a commitment to excellence.
Responsibility
- Manage complex calendars, scheduling, and meeting logistics for multiple executives
- Coordinate travel arrangements, itineraries, lodging, and reimbursements
- Prepare, format, and proofread documents, correspondence, and presentations
- Handle incoming inquiries, answer phones, and maintain professional client communications
- Maintain filing systems, records, and confidential information with discretion
- Coordinate internal and external meetings, agendas, and accurate note-taking
- Support onboarding and general administrative processes to improve office efficiency
Qualification
- 2+ years of secretarial or executive assistant experience
- Proficient in Microsoft Office Suite, Google Workspace, and modern office tools
- Excellent verbal and written communication skills
- Strong time management, organization, and multitasking abilities
- Proven ability to handle confidential information with discretion
- Detail-oriented with strong proofreading and document management skills
- Bachelor's degree or equivalent administrative experience preferred