Job description
Join Ideals Recruitment as an HR Admin Executive and become a pivotal part of a fast-paced, people-driven team in Singapore. This role focuses on delivering accurate HR administration, streamlined onboarding, and reliable employee records management to support a positive employee experience. The ideal candidate is organized, detail-oriented, and committed to maintaining confidentiality while delivering high-quality service to staff and hiring managers alike.
Reporting to the HR Manager, you will manage day-to-day administrative tasks, maintain personnel files in our HRIS, assist with payroll support and leave processing, and help communicate HR policies and programs across the organization. With a collaborative environment and room for growth, this position offers a solid pathway to advance within human resources while contributing to the success of our clients and candidates.
Key responsibilities include supporting recruitment activities, ensuring data integrity, preparing HR reports, coordinating training logistics, and handling diverse administrative duties that keep the HR function running smoothly. If you are passionate about people, organized in your approach, and eager to develop your HR career in Singapore, this is a fantastic opportunity to contribute and grow with Ideals Recruitment.
Responsibility
- Coordinate end-to-end HR administration, including onboarding, offboarding, and maintaining accurate employee records in the HRIS.
- Support recruitment processes: screen applications, schedule interviews, and liaise with candidates and hiring managers.
- Maintain confidential personnel files and ensure data integrity across HR systems and databases.
- Assist with payroll support, timesheet processing, and leave management to ensure timely and accurate compensation.
- Prepare HR reports and metrics (headcount, turnover, attendance) for management review.
- Coordinate training sessions, programs, and communications to ensure employees are informed and engaged.
- Provide general administrative support to the HR team and liaise with vendors and office operations as needed.
Qualification
- Diploma or bachelor’s degree in human resources, business administration or a related field.
- 1-3 years of HR administration or related experience in a corporate or agency setting.
- Proficiency with MS Office and familiarity with HRIS software; ability to learn new systems quickly.
- Strong organizational, time-management, and attention-to-detail skills.
- Excellent written and verbal communication; professional demeanor and discretion with confidential information.
- Knowledge of Singapore employment laws and HR best practices is a plus.
- Team-oriented, proactive, and service-minded with a willingness to learn and adapt.