Job description
Private Advertiser is actively seeking a detail oriented HR and Admin Assistant to support daily human resources and administrative operations for project based manpower in Santa Rosa City, Laguna. This role emphasizes accurate documentation, precise timekeeping, and reliable coordination between field teams and management. You will help maintain personnel records, assist with onboarding and offboarding, and ensure compliance with company policies and local regulations. The ideal candidate is organized, communicative, and proactive, with a willingness to learn and grow within a small team. In this role, you will collaborate with project managers, payroll staff, and office operations to ensure smooth manpower deployment and timely reporting. You will manage documentation, assist with timekeeping data entry, prepare reports, and support scheduling, procurement, and office administration. This is a full time position with opportunities to develop a career in human resources and administrative operations while contributing to community projects in Laguna. Working with us, you will gain exposure to practical HR processes, learn to navigate confidential information, and support a dynamic team delivering essential services to multiple projects. We value integrity, reliability, and service orientation, and offer a supportive environment with opportunities for professional development and growth in the field of human resources and administration in the Philippines.
Responsibility
- Coordinate onboarding, documentation, timekeeping, and attendance records for project-based manpower and ensure accurate data entry.
- Maintain personnel files and HR records, ensuring confidentiality and easy retrieval.
- Assist with timekeeping data entry, verification, and preparation of payroll-related documents.
- Support scheduling, calendar management, and office administrative tasks to keep operations running smoothly.
- Assist in onboarding and offboarding processes, including document collection, orientation, and compliance checks.
- Coordinate with project managers and field teams to deploy manpower efficiently and address staffing needs.
- Prepare routine HR reports, filing, and document management to support audits and regulatory compliance.
- Liaise with vendors, suppliers, and service providers for office needs and project requirements.
Qualification
- High school diploma required; college degree in HR, Business, or related field preferred.
- 1+ year of experience in HR, admin support, or a similar role.
- Proficiency with MS Office (Word, Excel, PowerPoint) and data entry.
- Strong organizational and time-management skills with attention to detail.
- Excellent written and verbal communication in English and Filipino; professional demeanor.
- Knowledge of timekeeping, payroll processes, and HRIS is a plus.
- Ability to handle confidential information with integrity and maintain professionalism in a fast-paced environment.
- Team-oriented, proactive, and capable of working with minimal supervision.