Job description
Capital Dynamics, a growing global fund management group, is seeking a proactive Manager of Operations & Administration to partner with senior leadership and drive operational excellence across the Malaysia office. This hands-on role combines strategic oversight with daily administrative management, process optimization, and cross-functional collaboration to support fund administration, governance, facilities, and stakeholder engagement.
You will lead a range of operational activities, from vendor management to governance coordination, ensuring efficient service delivery and robust controls. The role offers the chance to influence how our local and global teams collaborate, optimize workflows, and scale our operations as Capital Dynamics expands in Asia.
Ideal for a results-driven professional who combines strong people leadership with a hands-on operational mindset in a regulated financial services environment. If you thrive in a fast-paced, collaborative setting and want to contribute to a leading global asset manager, we want to hear from you.
Responsibility
- Lead day-to-day operations and administrative functions to support a multi-disciplinary team across Malaysia offices.
- Drive process improvements in onboarding, facilities management, vendor relations, travel, and procurement to optimize cost and service levels.
- Coordinate governance, risk, and compliance activities with senior management and external auditors as needed.
- Oversee office facilities, IT equipment, vendor contracts, and service delivery to ensure a productive work environment.
- Support budgeting, forecasting, and financial reporting processes with accuracy and timeliness.
- Partner with HR and Talent teams on staffing plans, onboarding, and performance management related to operations support.
- Prepare and present management reports, dashboards, and key metrics to leadership.
- Act as a liaison between local teams and the global fund management group on strategic initiatives and cross-border projects.
Qualification
- Bachelor’s degree in Business Administration, Finance, Operations, or a related field; professional qualifications are a plus.
- Minimum 5 years of experience in operations, administration, or facilities within financial services or asset management.
- Strong understanding of governance, risk, compliance, and regulatory requirements in Malaysia.
- Demonstrated leadership and people-management capabilities with the ability to influence across functions.
- Excellent organizational, problem-solving, and communication skills; proficient in MS Office; familiarity with ERP or procurement systems.
- Experience coordinating cross-functional projects and working with international teams.
- Fluent in English; additional Malay language skills a plus.