Job description
PT. Intermulti Fiberindo is seeking a proactive and detail-oriented Office Administrator to support our Tangerang operations on a fixed-term contract. The ideal candidate brings experience in invoice administration and general office support, with a focus on accuracy, confidentiality, and timely delivery of tasks. This role offers an opportunity to work in a collaborative environment, contributing to smooth daily operations and reliable financial processes.
As our Office Administrator, you will be responsible for handling invoice processing, maintaining organized records, coordinating with vendors, and assisting with clerical duties across departments. You will partner with finance, procurement, and operations to ensure data accuracy and timely communication with suppliers and internal teams. The role requires strong organizational skills, a can-do attitude, and the ability to manage multiple tasks in a fast-paced setting.
Key responsibilities include managing invoices, reconciling discrepancies, coordinating document flows, supporting calendar and meeting logistics, handling correspondence, and maintaining secure filing systems. You will also assist with basic reporting and expense tracking, ensuring compliance with internal policies and local regulations.
We offer a competitive monthly salary range in Indonesia Rupiah (IDR) and an opportunity to grow your administrative career within a welcoming team in Tangerang.
Responsibility
- Process and verify invoices, ensuring accuracy and timely submission to Finance.
- Maintain and organize administrative records, filing systems, and data entry in the ERP/HR system.
- Coordinate with vendors and internal departments to resolve billing discrepancies and inquiries.
- Support daily office operations, including calendar management, mail handling, and reception support.
- Prepare basic reports and expense tracking for monthly closings.
- Assist with document control, contract management, and procurement paperwork.
- Maintain confidentiality of sensitive information and uphold data integrity.
Qualification
- Minimum high school diploma or equivalent; a Diploma in Business Administration or related field is preferred.
- 1-2 years of experience in invoice administration or general office administration.
- Proficient in Microsoft Office (Word, Excel, Outlook); familiarity with basic accounting processes.
- Strong attention to detail, accuracy, and organizational skills.
- Good communication in Indonesian; English is a plus.
- Ability to handle confidential information and maintain professional discretion.
- Proactive, reliable, and able to work with minimal supervision.