Job description
NovaCore Solutions is seeking a detail-oriented Office Administrator to join our growing team in Austin. This role is the backbone of daily operations, ensuring seamless coordination between departments and delivering top-notch support to staff and clients.
As the Office Administrator, you will manage calendars, coordinate meetings, handle correspondence, and maintain organized records. You will collaborate across teams to improve processes and contribute to a professional, efficient work environment.
Key attributes include strong organization, proactive communication, and a positive, can-do attitude. This role offers growth in a dynamic company that values initiative and teamwork.
Responsibility
- Coordinate and schedule meetings, travel, and events, ensuring efficient use of executives' time.
- Manage front desk operations including greeting visitors, answering phones, and directing inquiries to appropriate teams.
- Maintain digital and physical filing systems, ensuring easy retrieval of documents and compliance with privacy policies.
- Prepare and edit correspondence, reports, and presentations with strong attention to detail.
- Support procurement and vendor relationships, including purchase orders and invoice tracking.
- Assist with onboarding and cross-functional administrative tasks to support project teams.
- Monitor department calendars, deadlines, and workflows to prevent bottlenecks.
- Assist with special projects and data entry to maintain accurate records.
Qualification
- 3+ years of office administration or executive assistant experience
- Strong written and verbal communication skills
- Proficiency in MS Office and Google Workspace; experience with calendar management and document management systems
- Excellent organizational and time management abilities with a keen eye for detail
- Ability to multi-task, prioritize, and work independently in a fast-paced environment
- Professionalism, discretion, and strong customer service mindset
- Experience coordinating meetings, travel, and vendor relations is a plus
- High school diploma required; bachelor's degree preferred